•Do you need an event coordinator? If so,
contact them early.
•Determine number of guests and tables
•Reserve the location.
•Sign your agreement and pay deposit.
•Determine a theme and style.
•Contact a party rental company to
reserve tents, chairs, tables, linens,
decorations, etc. if needed.
•Research and hire your caterer (if in a
hotel this will probably be included in the
•Plan the menu. Will it be a buffet? A sit
down dinner? How much do you want to
spend per head?
•Will alcohol be served? If so, will it be
open bar, cash bar or limited
complimentary drinks? Do you need
bartenders or waiters?
•Plan and outline the evening’s events. Is
there a need for a Master of Ceremonies?
•Where do you want the cake positioned
in the room?
•Determine what pictures you want your
photographer to capture at the
reception. You only have one chance!
•Reserve musicians, DJ or performers.
•Is security needed? Designated drivers?
A maintenance crew? Parking attendants?
•Identify someone to oversee the guest
•Map out seating arrangements. Do you
need placecards? Reserved seating?
•Order or make favors for your guests–
•Give final guest count to caterer,
reception site manager and others.
DON'T FORGET: Do a final walk through with your wedding consultant OR the reception site manager, caterers, musicians and all key people a few days prior to the event.
Then of course, BREATHE and have a cocktail to calm your nerves!